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External / Remote Phones

The ring-u Hello Hub is primarily a premise network phone system. In it's default configuration, it exists behind a firewall and communicates directly to the local phone system. This provides a range of advantages over “cloud” based systems, particularly with automatic phone configuration, minimizing upstream network traffic and costs. But not everyone always works at the primary location. With a little proper network configuration, your Hello Hub can provide integrated phone service to phones outside of your local network. There are two methods of doing this, one requires some basic firewall port forwarding, the other requires a VPN (Virtual Private Network) and some skills. We are currently only supporting the firewall port forwarding method, it works well for most requirements.

Requirement Summary:

  • Advanced Mode Enabled in the ring-u portal.
  • Configure DHCP Server to provide a consistent/static IP address to the Hello Hub
  • Port forwards for 5060,5061 and 10000 to 20000 to the Hello Hub static address.
  • Manually configure external phones or use a supported auto-configurable phone listed below:

Supporting remote phones is an advanced phone system feature and dependent on several factors beyond the control of ring-u.

  • Internet connectivity to the Hello Hub. (Your business internet connection)
  • Internet/data connection on remote phones, wireless networks and mobile phone companies are a critical factor.
  • Firewall quality and configuration.

This feature is most used for a mobile phone to be an extension off the phone system. Benefits include easy dialing to other extensions and being part of a call group or calling out from the business phone system and phone number. Of course, the ability to answer incoming calls and be a part of a ring group is the most desired feature. You'll want a good data plan on your mobile, and a mobile with a little extra battery capacity. Configuring your firewall and office network to work well is the most important aspect and potential pitfall for this feature to work. Please consider having a professional check your network and configure your firewall. ring-u can advise, but can not do this from remote.

  • Using your router/firewall/DHCP server: Assigned your Hello Hub a static internal address.
  • Reboot your Hello Hub. Then verify that your Hello Hub has reset to the assigned address, and that it has automatically configured auto-config supported phones to match and your phone system is working.
  • Set the following ports and protocols to forward to your Hello Hub inside of your network.
PortProtocolInternal AddressDescription
5060UDP and TCPx.x.x.xVoIP/SIP Control
5061UDP and TCPx.x.x.xVoIP/SIP Control (secure)
10,000-20,000UDPx.x.x.xVoIP/SIP RTP (Voice Traffic)
  • Add your phones in the ring-u portal using Manual Config.
  • Configure your phone(s) to match.
  • Enjoy!

Make sure you are using an “external” phone configuration. (if you are trying to use this from remote). The interface provides setting for both. The auto-generated QRcodes are specific to either an inside network only, or inside and outside network connnection.

If using a manual/other configuration, use the internal address for internal only (an IP address), and use the ruXXXX.ring-u.net address for external and internal configurations. If the firewall port forwarding is working properly, your mobile device will connect and work well either on WiFi or from outside of the network over your mobile device providers network. If it doesn't work when on WiFi, you may have internal network or firewall rules that are blocking it, but most small business WiFi networks are on the same network as everything else.

  • Asus firewall/router/AP's are known working well in the field.
  • Linksys firewall/router/AP's are known working well in the field.
  • Ubiquiti firewall/router's are known working well in the field.
  • D-link firewall/routers are known working well in the field.
  • pfSense takes some serious tweaking.
  • sonicwall may take serious tweaking, sometimes it just needs “persistent nat” set.

Example screen shot of configs for a Ubiquiti firewall:

This works very well when all of the pieces are working well. The voice quality and responsiveness has been very good. Or it's not. Being on the fringe of mobile network coverage, or using WiFi behind a restrictive firewall (depends on your favorite coffee shop or other places) breaks things. The #1 issue in doing this is firewall quality and configuration at the main network where the Hello Hub is. Price doesn't seem to matter, we see “commodity” Asus, Dlink, Netgear and other routers work great, and bespoke Cisco and pfSense filewalls be a pain. And the other way around as well. Devices provided by the ISP (Charter, Comcast, etc..) that provide both a connection (“modem”) and have a firewall managed by them are typically atrocious, mostly because they can't be controlled when needed. We highly recommend have a modem and firewall that are separate, or if integrated, one you can control. Our page on Networking Disasters is worth a read.