voicemail
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- | ======Receptionist====== | + | =====Voicemail===== |
- | {{ :: | + | There are many ways to manage voicemails in the ring-u small business phone system.\\ |
- | One of the most powerful capabilities of a small business phone system | + | First, let's go over some basics. |
+ | ====Which Voicemail Box Do Messages Go To? Extension or Company Level?==== | ||
+ | {{ :: | ||
+ | **Extension Level Mailbox**\\ | ||
+ | Every extension on your phone system has its own voicemail box. | ||
+ | This is selected individually from each extension under the **Advanced: If No Answer/ | ||
+ | Every extension and group has this option, and you can point the action to other phones, groups, other phones' | ||
- | ===Open/Closed Receptionist=== | + | **//A quick note: If your phone has a voicemail indicator light or some kind of Message Waiting Indicator (MWI), that will only indicate if there is a new message in that extension' |
- | {{ :: | + | |
- | Any time you navigate to **" | + | |
- | If you only want one receptionist, | + | |
- | ===Configure a Receptionist=== | + | **Company Mailbox**\\ |
- | //This example walks you through editing the **Open Receptionist**. This is the default recording/ | + | The easiest way to understand |
- | {{ :: | + | |
- | To configure a receptionist: | + | |
- | - Log into the [[https:// | + | |
- | - Click **Receptionist** from the **Configuration** menu on the left. | + | |
- | - Here you will see the Open and Closed Receptionists. Click **Edit** | + | |
- | - Next, you will type in the greeting people will hear into the **Script** text box. Remember, this should be informative, | + | |
- | - Next, choose the **Audio Source** of your greeting. **Robot** will convert the text in the **Script** box to computer-generated speech. Several voices supporting customer-requested languages are available. Ring-u uses the Amazon Polly speech engine, we think it' | + | |
- | * **Record using a phone:** elect an extension to record your message from, and press record. The extension will ring, and after picking it up, you can read aloud the message you've typed in the **Script** section or your own document. When you're finished, hang up. This recording is made directly on the Hello Hub. It is not available from the web interface. | + | |
- | * **Use an uploaded recording: | + | |
- | * **Upload a recording: | + | |
- | - **Caller Options** need to reflect the options you've presented in the **Script**. On the right are all 10 buttons | + | |
- | - Finally, click **Save Changes**. Your system will update in a couple of minutes with your changes. | + | |
- | ===Override Options=== | + | The company mailbox was created to have a common voicemail box for calls to groups that go unanswered. Since these calls never reach a particular person, it makes sense to send them to the voicemail box for the company. |
- | {{ :: | + | |
- | Normally. what the receptionist does is controlled by the schedule, but for holidays and special events you can create a new receptionist which deviates from the normal schedule by enabling a schedule override. These can do anything that a normal receptionist can do. | + | |
- | {{ :: | + | If you want every voicemail |
- | In some cases, | + | Likewise, you can configure |
+ | ====Managing Voicemail==== | ||
+ | {{ : | ||
+ | **By Email**\\ | ||
+ | By far, the most popular way to receive voicemail is to configure each extension to send them to that user's email. This option sends both an audio file and a transcription of the message. | ||
+ | **By Phone**\\ | ||
+ | You can also manage voicemail through the extension itself.\\ | ||
+ | ===From Inside the System: | ||
+ | Dialing **800** from any extension will reach that extension' | ||
+ | To manage another extension' | ||
+ | So, to check extension 101's voicemail, you dial **8101**.\\ | ||
+ | Since the **Company Mailbox** is also **extension 100**, you can check and manage its voicemail by dialing **8100**. You can do this from any extension on the system. | ||
- | ===Human Receptionist=== | + | ===From Outside the System:=== |
- | So, let's say that you're a business with real people employed for the purpose of answering | + | Dial in to the company |
- | {{ :: | + | From the receptionist, |
- | Simply define | + | You will then be asked for a password. Every extension' |
+ | For example, the default password for the Company Mailbox is **100**. | ||
- | Finally, click **" | ||
- | Now, all calls that are directed to the **" | ||
+ | |||
+ | |||
+ | ====Voicemail Transcription==== | ||
+ | We tried building our own, but the pizza and beer we have been offering the 2 computational linguists we know wasn't getting any attention. We then did what every small company does: we outsourced it to our favorite "Big Friendly Giant," | ||
+ | |||
+ | ====Caveats: | ||
+ | **Things that are important to us, and should be important to you:** | ||
+ | * Transcription works reliably and usefully. | ||
+ | * We (ring-u.com) do not store your voicemail recordings or transcriptions longer than is useful to make it work. Currently this is a 30 minute window. It allows us to monitor and tune things if the system breaks. | ||
+ | * We try to remove the .wav files and transcription jobs from Amazon (our BFG) as quickly as possible, typically as soon as your transcription is received. | ||
+ | * You should not use voicemail transcription, | ||
+ | |||
+ | |||
+ | ====Voicemail Menu Quick Reference==== | ||
+ | |||
+ | **1** New Messages | ||
+ | * **3** Advanced Options | ||
+ | * **5** Repeat Current Message | ||
+ | * **6** Play the next message | ||
+ | * **7** Delete this message | ||
+ | * **8** Forward message to another user | ||
+ | * **9** Save this message | ||
+ | * ***** Help | ||
+ | * **#** Exit | ||
+ | **2** Change Folders | ||
+ | * **0** New Messages | ||
+ | * **1** Old Messages | ||
+ | * **2** Work Messages | ||
+ | * **3** Family Messages | ||
+ | * **4** Friends Messages | ||
+ | * **#** Cancel | ||
+ | **3** Advanced Options | ||
+ | * **5** Leave a Message | ||
+ | * ***** Return to Main Menu | ||
+ | **0** Mailbox Options | ||
+ | * **1** Record Unavailable Message | ||
+ | * **2** Record Busy Message | ||
+ | * **3** Record Name | ||
+ | * **4** Record Temporary Greeting | ||
+ | * **5** Change Password | ||
+ | * ***** Return to Main Menu | ||
+ | ***** Help | ||
+ | |||
+ | **#** Exit |
voicemail.1647277240.txt.gz · Last modified: 2022/03/14 17:00 by jim